Privacy Policy

Talent4Cast.ai

Effective Date: Sunday 14th September 2025
Last Updated: 14th September 2025

1. Introduction

Tranzform Talent Consultancy Ltd (trading as talent4cast.ai) ("we," "our," or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, process, and protect information when you use our predictive hiring analytics platform, website, and related services (collectively, the "Services").

By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy.

2. Information We Collect

2.1 Information You Provide Directly

Account Information:

Name, email address, job title, company name
Contact information (phone number, business address)
Account credentials and authentication information
Payment and billing information

Business Information:

Company size, industry, hiring volume
Workforce data and organizational structure
Employee data such as name, job titles, length of service and performance data
Hiring preferences and criteria

Platform Usage Data:

Content you create, upload, or input into our platform
Communications with our support team
Feedback, surveys, and form submissions

2.2 Information We Collect Automatically

Technical Information:

IP addresses, browser type, operating system
Device identifiers and characteristics
Log files, cookies, and similar tracking technologies
Usage patterns, features accessed, and time spent on platform

Analytics Data:

Platform performance metrics
User interaction patterns
Feature utilization statistics
System diagnostic information

2.3 Information from Third Parties

Integration Data:

Information from connected HR systems, ATS platforms, and HRIS
Data from authorized third-party applications
Public business information and industry databases
Partner and referral source information

3. How We Use Your Information

3.1 Core Service Delivery

Platform Operations:

Provide predictive hiring analytics and workforce planning tools
Generate insights, forecasts, and recommendations
Process and analyze hiring data for your organization
Maintain and improve platform functionality

Account Management:

Create and manage your account
Authenticate users and maintain security
Process payments and manage subscriptions
Provide customer support and technical assistance

3.2 Business Improvements

Service Enhancement:

Analyze usage patterns to improve our platform
Develop new features and capabilities
Conduct research and analytics for product development
Optimize performance and user experience

Communication:

Send important account and service notifications
Provide product updates and new feature announcements
Share relevant industry insights and best practices
Respond to inquiries and support requests

3.3 Legal and Compliance

Legal Obligations:

Comply with applicable laws and regulations
Respond to legal requests and court orders
Protect against fraud, abuse, and security threats
Enforce our Terms of Service and other agreements

4. How We Share Your Information

4.1 We Do Not Sell Personal Data

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

4.2 Authorized Sharing

Service Providers:

Cloud hosting and infrastructure providers
Payment processors and billing services
Analytics and performance monitoring tools
Customer support and communication platforms

Business Partners:

Authorized integration partners (with your consent)
Implementation and consulting partners (when requested)
Third-party applications you choose to connect

Legal Requirements:

Law enforcement and regulatory authorities (when legally required)
Legal proceedings and court orders
Protection of rights, property, and safety

4.3 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction, subject to equivalent privacy protections.

5. Data Security and Protection

5.1 Security Measures

Technical Safeguards:

End-to-end encryption for data transmission
Advanced encryption for data storage
Multi-factor authentication and access controls
Regular security assessments and penetration testing

Operational Security:

Employee background checks and security training
Strict access controls and need-to-know basis
Regular security audits and compliance reviews
Incident response and breach notification procedures

5.2 Data Minimization

We collect and process only the information necessary to provide our Services and maintain appropriate retention periods for different types of data.

6. Your Rights and Choices

6.1 Access and Control

Account Management:

Access and update your account information
Download your data in portable formats
Delete specific information or close your account
Manage communication preferences

Data Subject Rights (where applicable):

Right to access your personal information
Right to rectification of inaccurate data
Right to erasure ("right to be forgotten")
Right to restrict or object to processing
Right to data portability

6.2 Marketing Communications

You can opt out of marketing communications at any time by:

Using unsubscribe links in emails
Updating preferences in your account settings
Contacting us directly

7. Cookies and Tracking Technologies

7.1 Types of Cookies

Essential Cookies: Required for platform functionality and security Analytics Cookies: Help us understand usage patterns and improve services Functional Cookies: Remember your settings and customizations Marketing Cookies:Used for relevant advertising and marketing (with consent)

7.2 Cookie Management

You can control cookies through your browser settings, though disabling certain cookies may affect platform functionality.

8. Data Retention

8.1 Retention Periods

Account Data: Retained while your account is active and for legitimate business purposes thereafter Usage Data:Typically retained for 2-3 years for analytics and improvement purposes Financial Data: Retained as required by law for tax and accounting purposes Legal Hold: Data may be retained longer when subject to legal obligations

8.2 Deletion Practices

We securely delete or anonymize data when no longer needed, following industry-standard data destruction procedures.

9. International Data Transfers

9.1 Global Operations

Our services may involve transferring data across international borders. We ensure appropriate safeguards are in place for international transfers, including:

Standard Contractual Clauses (SCCs)
Adequacy decisions by relevant authorities
Binding Corporate Rules (where applicable)
Other legally recognized transfer mechanisms

10. Children's Privacy

Our Services are designed for business use and are not intended for children under 16. We do not knowingly collect personal information from children under 16. If we become aware of such collection, we will take steps to delete the information promptly.

11. Changes to This Privacy Policy

11.1 Policy Updates

We may update this Privacy Policy periodically to reflect changes in our practices, services, or legal requirements. We will notify you of material changes through:

Email notifications to registered users
Prominent notices on our website
In-platform notifications

11.2 Effective Date

The updated policy will take effect on the date specified, and continued use of our Services constitutes acceptance of the revised terms.

12. Regional Privacy Rights

12.1 European Union (GDPR)

If you are located in the EU, you have additional rights under the General Data Protection Regulation, including enhanced rights to access, rectify, erase, restrict, and port your data.

12.2 California (CCPA/CPRA)

California residents have specific rights under the California Consumer Privacy Act, including rights to know, delete, and opt-out of the sale of personal information.

12.3 Other Jurisdictions

We comply with applicable privacy laws in all jurisdictions where we operate and will honor similar rights where required by law.

13. Contact Information

13.1 Privacy Inquiries

For questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Email: data-privacy@talent4cast.ai
Address: Transform Talent Consultancy Ltd t/a Talent4cast.ai, 320 Firecrest Court, Warrington, WA1 1RG
Phone: +44 7526054255

13.2 Data Protection Officer

For EU-related inquiries:
Email: data-privacy@talent4cast.ai

13.3 Response Time

We will respond to privacy inquiries within 30 days (or as required by applicable law).

14. Additional Information

14.1 Third-Party Links

Our Services may contain links to third-party websites or services. This Privacy Policy does not apply to those third parties, and we encourage you to review their privacy policies.

14.2 Business Accounts

If you use our Services through a business account, your organization's administrator may have additional rights to access and control your information within the platform.

This Privacy Policy is effective as of 14th September 2025 and was last updated on 14th September 2025.